General Office & Platform Administration

Location: Bolling Air Force Base, Washington, DC
Date Posted: 12-20-2017
Job Description (from SOW):
  • Monitor, log, distribute, & file incoming correspondence.
  • Draft, process, catalog, file, and maintain paper and electronic documents. Documents include arrival and departure notices, military and civilian letters, internal and external memoranda, enclosures, endorsements, transmittal letters, minutes of meetings, talking papers, background papers, fact sheets, point papers, and briefing papers.
  • Subtasks shall include: consolidation of incoming information; word processing, typing, and editing; document classification; assembling completed correspondence and documents for review, approval and signature; making copies; retaining office copies in official files; preparing unclassified mail; preparing classified mail and packages for the Defense Courier Service.
  • Receive, track, log and monitor organizational tasking actions.
  • Sub-tasks shall include receiving actions, entering them into an appropriate record, indicating an assigned action officer as specified by the on-site technical manager, and tracking status and completion of each action. File a copy of each completed action.
  • Consolidate subordinate element inputs into a smooth draft response for technical manager review and approval.
  • Maintain administrative records and files; and administer records management and forms control. Records and files may include personnel rosters, training records, and other files that support unit operations. Records and files may be either/both hard and soft copy (paper and electronic files).
  • Sub-tasks shall include providing timely input and changes to keep files and data current. Electronic filing systems may include shared file drives, SharePoint sites, and other document management systems.
  • Electronic files will generally be in Microsoft Office or Adobe PDF format, and may include spreadsheets and databases in Excel and Access.
  • Contract employees will not handle government civilian or military personnel records or awards, will not be the authorizing or certifying official on funds or resources (allotting them or disposal of them), and will not prepare documents for the Congressional record.
  • Provide administrative assistance with travel plans. Draft/ prepare requests for Temporary Duty (TDY) travel; assist in coordination and development of travel plans; verify travel requests for conformance to travel plans, resolve deviations in itineraries.
  • Orders may be processed in either Defense Travel System (DTS) and/or hard-copy formats.
  • Maintain knowledge on current DoD, DIA and organizational regulations and established procedures, and serve as an advisor on preparation of all types of correspondence.
  • Sub-tasks shall include keeping abreast of and annotating changes to these documents.
  • Assist in the registration and maintenance scheduling of platform vehicles. When necessary, utilize government vehicles in the support of mission activities.
  • Assist in maintaining appropriate records regarding overtime funds, travel funds, supplies, equipment, space allocation, and expendables necessary for the orderly conduct of operations.
Provide ad-hoc recommendations to the government technical manager regarding issues that warrant corrective action to improve the local element’s overall operational and administrative posture.

Additional Experience Required: 
  • Must have the ability and demonstrated experience ensuring the preservation of sensitive matters under discussion whether encountered directly or indirectly.
  • Must have a general knowledge of the DIA organization, its mission, functions and activities; and a general knowledge of Office of Secretary of Defense (OSD), Defense agencies, Military Departments and the Intelligence Community (IC) sufficient to understand general relationships to outside activities.
  • Strong oral and written communication skills; effectively communicate verbally and through written correspondence – must have solid grasp of proper grammar.
  • Proficient in Microsoft Office Suite:  Word, Excel, PowerPoint, Access, & Outlook (strengths in PowerPoint & Access are highly desired).
  • Must be able to accurately and regularly type a minimum of 35 words per minute.
  • Working knowledge of the regulations, directives, policy & procedure for controlling highly-classified materials.

Option #1:
Education:        Bachelors
Experience:      Three (3) years’ experience in administrative or operational support to a Government agency, Intel agency or DoD element. 
Option #2:
Five (5) year’s experience in administrative or intelligence operations support to an Intelligence Agency(ies) or a Department of Defense element; preferably supporting Collections Management, Targeting, Desk Officer, etc…

Equal Opportunity Employer/Veterans/Disabled
Lauren Newton
Recruiter
SoundWay Consulting, Inc.
l.newton@soundwayconsulting.com
Office:  571-210-0624, ext 120
 
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